Mahoney | CPAs and Advisors
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Client Services Specialist

  • 10 River Park Plaza, Saint Paul, MN, USA
  • 20-25 per hour Eligible for overtime
  • Hourly
  • Full Time
  • Business Solutions Team
  • Medical and dental coverage; firm contributions to HSA; 401(k) and profit sharing; annual bonus; free onsite parking; free in-house fitness center

At Mahoney, we have a passion for precision. Not only do we complete the necessary tasks, but we orchestrate financial peace of mind for our clients. Our Business Solutions Team offers a dedicated group of experienced accountants and CPAs, including highly rated QuickBooks ProAdvisors. We aim to enhance our clients' understanding of their financials and provide them peace of mind for their businesses.

As an Accounts Payable & Client Services Specialist with the Mahoney Business Solutions team, you will perform a variety of administrative functions including:

  • Organizing client proposals, researching new client leads, and tracking prospects
  • Managing client proposals: planning workloads, defining tasks, organizing files, and budgeting
  • Assisting with client billing: drafting invoices, comparing time to budget, identifying out-of-scope work, and tracking work over time
  • Overseeing annual client engagement letters, standardizing department templates, and updating service listings
  • Gathering client information, streamlining correspondence, and preparing data for monthly close
  • Supporting client communication by sending monthly packets and financial reports
  • Coordinating 1099 projects, including vendor management and filing 1099 forms
  • Preparing simple bank reconciliations in QuickBooks Online (QuickBooks experience is a plus, but not required)
  • Processing payables for clients using BILL

Educational and Skill Set Requirements:

  • 1-2 years previous related work experience
  • Detail oriented and organized
  • Experience with Microsoft Excel; advanced knowledge preferred, use of pivot tables is a plus
  • Strong interpersonal and relationship building skills
  • Team player with a positive - "can do" approach
  • Excellent communication skills

Benefits include:

  • Medical and dental coverage; firm contributions to HSA
  • 401(k) and profit sharing
  • Short and long-term disability plan; life insurance coverage
  • Paid time off, plus non holidays per calendar year
  • Career training and development
  • Flexible and hybrid work arrangements
  • Free onsite parking
  • In-house fitness center

Base pay range of $20 to $25 per hour.


Mahoney does not accept resumes from third parties.

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